Add-on · Business OS beta

Run your whole business from one dashboard.

Business OS is the all-in-one back office I built to run my own studio: clients, pipeline, proposals, invoices, finance, a live client portal and every document, in a single file you own outright. I can build it into a new site, or bolt it onto the one you already have.

Get it for your business Try the live demo
Self-hosted on your own domain. Pay once. No monthly platform rent.
9
tools in one login
11
documents, auto-filled
$0
monthly software rent
1 zip
backs up everything
See it work

Don't take my word for it. Click around.

A sandboxed snapshot with sample data. Switch tabs, advance a deal, then mark an invoice paid and watch revenue and outstanding move in real time, exactly like the real thing.

business-os · your-domain.com.au/admin

Sample data shown. The real app runs on your own host, with your clients and branding. Get a copy →

Why I built it

I just wanted to send an invoice from my phone.

That was the whole idea. A simple way to do invoices, estimates and quotes, and download the documents straight from my phone, without wrestling a spreadsheet on a tiny screen.

Then it snowballed. A document needed client details, so I added clients. Clients needed a pipeline. The money needed a finance view. Before long I had built the back office I actually wanted to run my studio on, so I decided to develop it properly and put it in other people's hands.

Since then I've built it into multiple industries, each one re-skinned so the labels, documents and templates speak that trade's language. If yours isn't there yet, tell me what you do and we'll make one for you.

Zac · zacwebsites.com.au

Two ways to get it

However you came to me, it fits.

Business OS is an add-on to the websites I build, and a product you can buy on its own. Either way the files are yours, hosted on your domain, no subscription.

Built into your new site

Having a site made? Add Business OS at checkout and I wire it into your build, branded and ready, so you launch with a working back office on day one. It is a tick-box on my quote calculator ($799).

Added to your existing site

Already have a website, anywhere? Business OS drops into any cPanel or shared host as a private admin area. Keep your current site exactly as it is, and run the business behind it from one login.

The problem

Your business runs across a dozen tabs.

A spreadsheet for invoices. A doc for proposals. Sticky notes for leads. Photos for one client buried in an email from three months ago. It works, until it does not, and the admin quietly eats your week.

Details typed twice

The same client name, email and website re-entered into every quote, invoice and agreement.

Cash slips through

No clear view of what has been sent, what is overdue and what you have actually been paid.

Nothing in one place

Leads, documents and project files scattered across apps you rent and can lose access to.

What it does

One hub for sales, clients, documents and money.

Pick a client once and every document fills itself. Generate a polished PDF and it is logged, linked and counted automatically. Open it in the morning and your whole business is on one screen.

Single source of truth

Every client lives in one record that every tool reads from.

Documents that fill themselves

Proposals, estimates, invoices and agreements built from the client you select.

Numbers that update live

Mark an invoice paid and revenue, outstanding and the pipeline move instantly.

Clients and pipeline

One record per client. Every deal on a board.

Each client is a single record every tool reads from: their details, documents, photos, revenue and a full timeline of what has happened. Drag them along a visual pipeline from first lead to live project and care plan. Send a proposal or take a deposit and they move forward on their own.

  • Drag-to-advance board with stage history, re-worded for your trade
  • Total leads, active projects, close rate, recurring and projected revenue up top
  • A timeline on every client, plus auto-advance when you send a document or get paid
Total leads
18
Close rate
62%
Recurring / mo
$540
Projected / yr
$96k
Bloom FloristProposal sent
Coastal CafeWon
Harbour DentalIn build
Documents

Eleven documents, written for you.

Pick a client and a branded PDF fills itself in: proposals, estimates and price lists, deposit and tax invoices and receipts, service agreements and care plan terms, client briefs, scope checklists and completion certificates. GST and your bank details flow in automatically, and every one is logged against its client and stored to re-download. Need your own? Build custom document types once and generate them forever.

  • Eleven ready-made documents, auto-filled from the client you pick
  • GST worked out for you, with a profit and margin read-out on every job
  • Custom builder for variation forms, work orders, site inspections and checklists
Tax invoice INV-0042Paid
EstimateSent
Deposit invoiceUnpaid
Service agreementSigned
Completion certificateIssued
Finance and recurring revenue

Know exactly where the money is.

Revenue collected, outstanding and overdue invoices, deposits taken and recurring plan income, all read straight from your documents. Mark an invoice paid in one click and every number moves. Care plans track your monthly recurring revenue, project it across the year, and flag who is due to be invoiced this month.

  • Collected, outstanding, deposits, plan income by month and year, projected total
  • Outstanding list with one-click mark-as-paid, GST split out for you
  • Recurring care plans with next-due dates, one click to raise the invoice
Revenue collected
$8,450
Outstanding
$2,200
Plan income / mo
$540
Deposits
$3,600
Client info collection

Stop chasing logos and photos.

Every client gets a checklist of what you need from them: logo, photos, copy, testimonials, site access, whatever your trade requires. Mark each one received, outstanding or not needed and a completion bar fills. Anything still missing shows up on your dashboard and on the client's own portal, so they can see what is holding things up.

  • A required-info checklist tailored to your trade, with a live completion percentage
  • Missing items surface on your "Today" list automatically
  • The same checklist shows on the client portal, so they send what is missing
Logo filesReceived
Project photosOutstanding
TestimonialReceived
67% of client info collected
Client portal

A branded portal for every client.

Give each client a private page in your colours: their live stage and progress bar, the documents you have shared, their plan, the info you still need and a timeline of everything done so far. Send a live link that updates as you work, or download a static page and upload it anywhere. No login for them.

  • A live, token-secured link that updates as you work
  • Or a downloadable static page you upload anywhere
  • Shows progress, shared documents, plan and the required-info checklist
StageIn build
Documents3 shared
80% ready to launch
Dashboard

Your morning command centre.

Open Business OS and a "Today" list shows the few things to action now, worked out from your own data: leads to chase, unpaid invoices, info still missing from a client and plans due to bill. Under it sit live KPIs, your lead pipeline, the jobs in progress and a feed of everything that has just happened.

  • A "Today" to-do built from your real data, not a blank list to fill in
  • Live KPIs: revenue this month and year, outstanding, active projects, recurring income
  • Lead pipeline, jobs in progress, recent documents, clients and activity at a glance
Revenue this year
$96k
Active projects
5
Today2 invoices to chase
TodayBloom Florist info 67% done
Upcoming launchCoastal Cafe
Everything in the box

Nine tools and eleven documents. One login.

No add-ons to buy, nothing locked behind a higher tier. The whole back office lives in one file, and every part of it is yours to keep.

The tools

  • Dashboard and "Today" list
  • Sales pipeline board
  • Client records and timelines
  • Document archive
  • Finance and reporting
  • Recurring care plans
  • Client info collection
  • Branded client portals
  • Custom document builder

Plus business settings and branding controls.

The documents it writes

  • Proposal
  • Estimate
  • Price list
  • Deposit invoice
  • Tax invoice
  • Receipt
  • Service agreement
  • Care plan terms
  • Client brief
  • Scope checklist
  • Completion certificate

Plus any custom document types you build yourself.

How it's made

Hand-coded to be owned, not rented.

No accounts to log into, no database to install, no subscription that creeps up every year. Business OS is a handful of plain files you drop onto any cPanel or shared host. View the source. It's yours.

Plain files

HTML, CSS, JavaScript, a little PHP and JSON. That's the whole stack. Upload by FTP and it runs, no build step, no Node, no Docker.

Your data, synced

Clients, documents and invoices live in JSON on your own server, and sync across your phone and desktop. Nothing phones home. Back the lot up as one zip, move it, keep it forever.

Re-skins for any trade

Pick an industry and your colours and every label, document and template re-words itself: bathrooms, plumbing, electrical, landscaping, building and more.

Not vaporware

It runs this studio every day.

Business OS isn't a mock-up. It is the actual back office behind zacwebsites.com.au: every proposal, invoice and client on this site goes through it. Because I run my business on it, it gets fixed and improved for real, not for a demo. That is what the beta tag means: in daily use, still getting better.

  • Runs zacwebsites end to end: leads, quotes, invoices, finance and care plans
  • Already re-skinned for a real trade client, Patrick James Bathrooms, with their branding, packages and a watermarked, locked client hub
  • Drag-and-drop deployment proven on standard cPanel hosting
  • You get the same engine I use, not a stripped-down copy
Case study

Patrick James Bathrooms

A 32-year bathroom renovator. I built their website and skinned Business OS to their trade: Bronze / Silver / Gold packages, their process and warranty, teal branding, and a private client hub they own. Read the case study →

Pricing

Pay once. Own it forever.

Stop renting software. A typical CRM runs $40 to $60 a month, over $500 a year, every year. Business OS pays for itself inside a year, then it's yours for free.

Renting a typical CRM
$1,800and rising, over 3 years
$50 a month, every month, forever. Stop paying and you can lose access to your own data.
Owning Business OS
$550once
Pays for itself in about 11 months. After that it is free, and it is yours to keep forever.
Solo · DIY
$550 once

You host it yourself

  • The full Business OS, built to fit your company and yours to host
  • Your own branding, colours and prices
  • Free updates for 12 months
  • Costs less than 6 months of a typical CRM
Get the files
Studio · Made for you
$799 once

I set it up, or build it into your new site

  • Everything in Solo, done for you
  • Installed and set up on your hosting
  • Your clients and projects imported
  • Logo, colours, BSB/account and signature locked in, first invoice ready day one
  • Priority support
Have it set up for me
White label · Agencies
from $1,499 once

Re-brand it and sell it on

  • Re-brand it and resell it to your own clients
  • One-click locked client hubs
  • Per-client licensing built in
  • Custom industries and features on request
Enquire

Having a website built? Add Business OS for $799 right on the quote calculator. All prices exclude GST.

Questions

Everything you're probably wondering.

Do I need to be technical to use it?

No. If you can fill in a form and click a button, you can run it. On the Studio plan I set it up for you. On Solo it is a drag-and-drop upload to your host with a short guide.

Where does my data live? Is it safe?

On your own hosting, in plain JSON files behind a password. Nothing is sent to me or any third party. You can back everything up by downloading one zip.

What if my trade isn't one you've built yet?

Tell me what you do and I'll re-skin it for your trade, so the labels, documents and templates speak your language. That's included in setup.

Do I have to host it with you?

No. It runs on any standard cPanel or shared host. If you already have a website anywhere, it drops in beside it as a private admin area.

What happens when the beta ends?

Nothing changes for you. Beta means I'm still adding to it while running my own studio on it. You keep the files you bought, and updates are free for 12 months.

Can it work on my phone?

Yes. It's built to run on a phone, which is the whole reason it exists, so you can send an invoice or check a client from anywhere.

What if something breaks?

Genuine build faults are fixed free. Solo includes 12 months of updates. Studio adds priority support. After that, help is hourly or covered by a care plan.

Can I move it or cancel?

It's yours, so there's nothing to cancel. Move it to another host any time by copying the files. No lock-in.

Stop juggling tabs. Start running your business.

Book a short walkthrough with your own data, or get a copy set up for your business. Tell me your trade and I'll show you it re-skinned for you.

Book a walkthrough Contact form